Step 1
Check in
Volunteers scan the event’s QR code with their own phone, and scan out when they leave.
For volunteer events
Volunteer hours, on the record as they happen.
Volunteers scan in and out. The organization verifies. Every hour gets a record anyone can check.
The coordinator home and a volunteer’s phone, drawn from the app.A volunteer’s phone. Demo data, made-up names.
How it works
Three steps, and the coordinator stays in charge.
Step 2
Verify
Hours arrive pre-filled. The coordinator confirms them in about two minutes; every change needs a reason.
Step 3
Share
Each volunteer gets a record with a link anyone can check. No account needed to read it.
Where this started
One pilot, counted by hand.
- events
- 4
- sign-ins
- 203
- hours
- 609
On paper, Feb–Mar 2026: the SycaMore team’s planting pilot with Our City Forest, before this app existed. 203 counts sign-ins across four events, not different people.
Who it’s for
One record, two sides of the sign-in table.
For coordinators
Run the day. Verify in two minutes.
- A full-screen QR code and a live roster.
- Hour letters and a funder report, no hand-signing.
- Paper sheets imported from a photo.
For volunteers
Your hours, confirmed and yours to share.
- No app to install, and always free.
- Hours confirmed by the organization, not typed by you.
- A link a scholarship committee can check.
Trust and safety
Careful by default, because many volunteers are teenagers.
Built for minors
Under 13 can’t join. Ages 13 to 17 need a guardian’s OK to share a record, and get announcements only, no direct messages.
No location stored
The leave-the-area check is off by default. When it’s on, only the time someone left is kept, never coordinates.
AI drafts, a person decides
Claude can draft rows from a paper sheet. Nothing saves until a coordinator confirms each one, and it never invents a time.
Pricing
Free to start. Always free for volunteers.
- Free
- $0 3 events a month
- Core
- $49 a month, unlimited events
- Program
- $129 a month, funder reports
Planned prices. Nothing is charged during the demo.
Compare plansQuestions
Asked often.
Is it free for volunteers?
Yes, always. Checking in, your hours, share links, badges and Discover cost volunteers nothing. Nothing is charged to anyone during the demo.
Do volunteers need an app?
No. Check-in is a web page: scan the event’s QR code with the phone camera, or type the 6-character code.
What if someone forgets to check out?
At verify, one tap fills in everyone who didn’t scan out, counted to the end of the event. Their record prints the reason, so nobody mistakes it for a scanned time.
Can a coordinator inflate hours?
Every change needs a reason, and the record shows the captured hours next to the adjusted ones. Shifts over 8 hours are flagged. After verifying, the rows are read-only.
What does a school see?
A public page at the share link: VERIFIED or REVOKED, the organization’s statement, the captured and adjusted hours, and who to contact. No login needed, and search engines are asked not to index it. How to read a record
Run your next event on the record.
Set-up takes about a minute, then a practice event teaches the rest. Volunteers never pay.
Free while SycaMore Live is a student demo. Nothing is charged.